Adding users

General information

In order to start working with users, you must first add them to the system. To do this, go to Settings / Users in the main menu. To add a new user, click the + Add button in the bottom of the screen.

In the opened window you need to fill out 4 information blocks. Let's look at them in more detail:

Authentication data

This is the main block, where the login and password are specified:

Login - the name of the user in the system.

Email address - the email address of the user.

Password - password to log in. The program will tell you how reliable the password you entered is.

Confirm the password - re-enter the password entered above.

Settings

Hotels - if you have several hotels, determine to which of them will the user be related to. If you do not choose any of the hotels, the user will not have an access to any section in the program.

Work shifts - specify whether the shifts will be taken into account by setting the switch to the "Yes" or "No".

Host - indicate whether the employee is going to be a host side for foreign citizens by default.

Notifications settings

From the list of notifications, select the notifications the user will be receiving.

General Information

First name, Last name, Middle name - full name of the employee.

Birth Date - date of birth of the employee.

Language - select the language of the employee from the list.

Important! After filling in all the fields, do not forget to save the information.

Advanced Settings

After saving the basic information, 3 new tabs will open for editing at the top of the screen.

Security

In the Security tab you can configure advanced user access settings.

Enabled? - enable or disable users access to the system using the switch.

Two factor authentication - if you want the user to not only enter a login and password but also authorize by email or Google account, indicate this.

Valid until - here you can set the expiration date of the account. Once the specified date is reached, the account will be automatically disabled.

In Permission block mark groups which will the user be included to. Depending on the group, the user will have different viewing and editing settings in the system.

In the Extended Rights block you can set unique rights for the user, in addition to those that will be a part of group rights. Using the role tree, select which rights you want to give to the employee. More details about the rights you can find out here.

Important! After filling out all the fields, do not forget to save the information.

 

ID

In this tab, you can add ID data or any other documents.

First select from the list which document you want to add. Next, enter the data from the document if there is any:

• Series
• Number
• Issuing authority
• Subdivision code
• Issue date
• Valid until

In the end, note whether the employee is the owner of the document or mentioned in it.

Important! After filling out all the fields, do not forget to save the information.

 

 

Address

In this tab, specify the address of the employee's residence by filling in the following fields:

• Country
• State or region
• City
• Settlement
• District
• Street
• House
• Wing or building
• Apartment
• ZIP code
• The address in the form of an AOID code

Important! After filling in the information, save and close the document.